Module 01 · Sourcing

Every request starts in one place, not in someone's inbox

Intake is the front door of procurement. A requester raises a need as one structured request, with items, budget and delivery date, instead of an email thread. The request is seen against the department's budget, routed for approval and approved from email on a phone. An approved request becomes an RFx or a purchase order, with nothing retyped.

See it live in 10 minutes How pricing works

Waiting on you

Intake, RFx and awards in one queue

Sample data

Award RFX-44 Hydraulic pumps₹1.08 CrYour decision
Publish RFQ Office laptops€48,000Your decision
Intake: Security services FY27$120,000Approved from email

The problem it removes

What breaks today

Requests arrive as email and chat

A need reaches procurement as a forwarded thread with a spec attached. Nobody knows who owns it or when it was raised.

Budget is discovered too late

The request is built, approved and sent to suppliers before anyone checks the department's remaining budget.

Approval happens off the record

A verbal yes in a corridor is not an approval. Auditors ask for the record, and there is none.

The same need is typed three times

Items go into the request, again into the RFx, and again into the PO. Each copy drifts from the last.

What you get

Intake in iProcure

One structured request for every need

Requesters describe the need once, with items, budget, delivery date and cost centre, in a form procurement can act on. Existing item lists come in from a spreadsheet.

Budget that is computed, not typed

Department budgets, spend and savings are calculated from the platform's own records, so approvers see real numbers, not a figure someone typed into a spreadsheet.

Approve from the email

The approver gets one email and approves or rejects with a comment, on their phone. The one-time link works once, expires in 72 hours and needs no portal login.

One queue for every approval

Requests, RFx publications and contract awards wait in the same approvals queue, with a clear record of who approved what, and why, ready for your auditors.

Draft from plain words, coming next

Describe the need in plain words and iProcure drafts the request for you, every value traced to your text. You check and edit before anything is submitted.

Honest status

What you can use today, and what you can see in the demo

iProcure is pre-launch. We label status truthfully and quote no customer results yet. The full roadmap is shared with design partners.

Available now

Approval chains with a full record of every decision
Approve or reject from a one-time email link
Department budgets and spend, computed from records

See it in the demo

The structured request form and item list

Coming next

Budget checks and routing rules at submit
Draft a request from free text or a forwarded email

Works with

Related modules

FAQ

Questions about intake

Can a requester raise a need without logging in?

Not yet. Today requesters raise needs inside iProcure, behind your single sign-on if you use it. Raising a request by forwarding an email, with iProcure drafting it for you, is coming next. Approvers already act without a login: one email, and a one-time link that works once and expires in 72 hours.

How does a request reach the right approver?

Through the approval chain your organisation sets for it, with named people or roles and a comment on every decision. The same approvals serve every module, so there is one queue and one record for auditors. Choosing the chain automatically from amount, department and category is coming next.

Is the request checked against a budget?

The budget is in view today; the automatic check is coming next. Department budgets, spend and savings are computed from the platform's own records, not typed in, so the approver decides with real numbers. A warning at submit, when a request would exceed what remains, is on the roadmap.

What happens to an approved request?

It becomes the start of an RFx or a purchase order, with the need and items already filled in. If Intake is the only module you buy, an approved request leaves as an export for your ERP or source-to-pay suite, so nothing is typed twice. The demo shows a request travelling end to end.

Next step

See it live in 10 minutes.

Pick your region and the two modules that hurt most. We run your own category through the RFx spine on sample data. No access, no commitment, no build decision required.

Supplier-blind RFx
Independent evaluation
Approvals from email
Global & modular

Design partner's seat

Pre-launch and honest about it: you get the mechanism now. Design partners get a free 60 to 90 day pilot, a preferential launch price, roadmap input and a direct line to the founders.

Book the 10-minute demo How pricing works

Call +91 70990 38346 WhatsApp us