Module 06 · Operations

One PO template, one approval chain, whatever the source

PR to PO is iProcure's purchasing module. Approved demand from a requisition, an RFx award, an auction result or a contract becomes a purchase order on one template and one approval chain. Lines, rates and terms carry over, never retyped. The supplier accepts or rejects with a reason, and a corrected reissue keeps its approvals.

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The problem it removes

What breaks today

Four ways to make a PO

A PO from an award looks different from a PO from a contract. Each has its own template and its own approvers.

Retyped numbers drift

The award said 43 per unit. The PO says 45, because someone typed it from a PDF.

A rejected PO restarts everything

The supplier rejects a delivery date, the buyer fixes it, and the whole approval chain runs again.

Approvers are not in the portal

The PO waits three days because the Business Head is travelling and will not log in.

What you get

PR to PO in iProcure

One template, every channel

PR, RFx award, auction win or contract: the PO carries the supplier, lines, rates and terms from the source, with a link back, so it cannot drift from what was negotiated.

Approval by value, decided from email

Larger orders get more scrutiny, set up without code. Approvers decide from a one-time email link on a phone, so a travelling approver no longer holds up the order.

Supplier acceptance

The supplier accepts, or rejects with a reason. The buyer corrects and reissues, and the approvals stand unless the value or terms have materially changed.

Budget and spend, computed

Department spend updates as orders are issued, and approvers see the budget headroom at the moment they decide, not in a separate spreadsheet.

Leaves cleanly

Orders are designed to flow on to your ERP. If PR to PO is the only module you buy, orders start from a request or an imported award. The demo shows one end to end.

Honest status

What you can use today, and what you can see in the demo

iProcure is pre-launch. We label status truthfully and quote no customer results yet. The full roadmap is shared with design partners.

Available now

Approval chains, decided from a one-time email link
Department budgets and spend, computed from records

See it in the demo

One PO template from requisition, award, auction or contract
Approval rules by value and department, set without code
Supplier accept or reject; a reissue keeps its approvals

Coming next

PO documents, ERP sync and integrations with your systems

Works with

Related modules

FAQ

Questions about PR to PO

Can a PO be raised straight from an RFx award?

Yes, that is the design. One action creates the order from the award, with the supplier, lines, prices and terms carried over and a link back to the event. Auction results and approved contracts work the same way, so nothing is retyped. This is shown on sample data today and is not yet live.

Who approves a purchase order?

Whoever your approval chain names. Approvals are live today and shared by every module: named people or roles, a comment on every decision, and approval from a one-time email link that works once and expires in 72 hours. Rules that choose the chain from order value, department and project are shown on sample data.

What happens if the supplier rejects the PO?

The rejection comes back to the buyer with the supplier's reason. The buyer corrects the order and reissues it. If the value and terms have not materially changed, the original approvals stand and nothing waits in a queue again. If they have, the approval chain runs afresh, so control is never bypassed.

Does it sync with our ERP?

Not yet; ERP sync is coming next. Today the import wizard and a full export are live, and every record keeps the ID from your own system, so what you bring in can be matched back later. Two-way sync of orders, receipts and invoices, and an open API, are on the roadmap.

Next step

See it live in 10 minutes.

Pick your region and the two modules that hurt most. We run your own category through the RFx spine on sample data. No access, no commitment, no build decision required.

Supplier-blind RFx
Independent evaluation
Approvals from email
Global & modular

Design partner's seat

Pre-launch and honest about it: you get the mechanism now. Design partners get a free 60 to 90 day pilot, a preferential launch price, roadmap input and a direct line to the founders.

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